Agenda of Regular Meeting

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Agenda of Regular Meeting

Transcript Of Agenda of Regular Meeting

Agenda of Regular Meeting
The Board of Trustees Socorro ISD
A Regular meeting of the Board of Trustees of Socorro ISD will be held June 19, 2018, beginning at 6:00 PM in the District Service Center Board Room, 12440 Rojas Drive, El Paso, Texas 79928.
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the order shown on this meeting notice.
All items on the consent agenda shall be acted upon by one vote without separate discussion, unless a Board member requests that an item be withdrawn for individual consideration.
A. Personnel B. District Initiatives/Events 4. BOARD HONORS Presenter: Daniel Escobar A. A Socorro High School Student will be recognized for placing at the 2018 CTSO State
Competition B. An Americas High School Student will be recognized for being selected to perform at the 2018
High School Honors Performance Series at the Sydney Opera House in Australia C. An Eastlake High School Art Student will be recognized for placing in the Young American
Creative Patriotic Contest D. SISD students will be recognized for winning 2017-2018 VASSP Track and Field
Presenter: Daniel Escobar A. Teachers at Lujan-Chavez and Elfida-Chavez Elementary Schools will be recognized for
winning the 2018 Kool Smiles Grant 6. OPEN FORUM 7. PUBLIC HEARINGS
A. ESSA Public Notice Meeting INFO: **On an annual basis, the District is required to consult with parents, community, business members, and educational stakeholders on the federal grant entitlements and planned expenditures for the coming year. This public notice meeting is to be done prior to the District committing any funds and prior to submitting the ESSA Consolidated Federal Grant Application to TEA. The deadline to submit the application to TEA is June 30, 2018. Presenter: Dr. Adam Starke
B. Proposed 2018-2019 School District Budget and Discussion of Proposed Tax Rate INFO: **The Board of Trustees is required to have conducted a public hearing for the purpose of discussing the proposed budget and the tax rate to support it before the adoption of the said

item. The public is invited to provide comment on the proposed budget and tax rate. Note that the tax rate will not be adopted by the Board until August when the certified property values are received from the Central Appraisal District. Presenter: Tony Reza
A. Facilities Report INFO: **A presentation of the 2011 and 2017 Bond programs and construction projects will be provided for the Board of Trustees. Presenter: Tom Eyeington
A. Consider approval of Board Meeting Meetings of May 15, 2018 Regular Board Meeting and June 5, 2018 Special Board Meeting
B. Consider approval of Employment of Personnel INFO: **New employment contracts require Board of Trustees approval.
C. Consider approval of Requests for the Use of School Facilities
1. El Paso ASA for the use of Americas High School
2. USATF Border Association for the use of the Student Activities Complex (SAC)
D. Consider approval of Budget Amendments
1. Fiscal Year 2017-2018
2. Fiscal Year 2018-2019
E. Consider approval of Awarding of Bids
1. Concrete Redi Mix - RFP No. 199-0510-E1859 INFO: **Solicitation for concrete redi-mix as needed district-wide. (Maximum $376,000)
2. Educators Legal & Employment Liability Insurance - RFP No. 199-0531-E1860 INFO: **Solicitation for Educators Legal and Employment Liability Insurance as needed district-wide. (Maximum $113,098)
3. Financial Advisor Services - RFP No. 199-0510-E1855 INFO: **Solicitation to provide the district with Financial Advisor Services as needed for bond transactions. (Cost To Be Determined)
4. Medicaid SHARS Billing Services - RFP No. 199-0601-E1862 INFO: **Solicitation for Medicaid Reimbursement (SHARS) Services to Socorro I.S.D. Special Education Department for qualifying students. (Maximum $200,000)
5. Sewage and Grease Trap Services - RFP No. 199-0510-E1856 INFO: **Solicitation to provide sewage and grease trap services as needed district-wide. (Maximum $200,000)
F. Consider approval of Contracts
1. Agreement(s) - Education Service Center Region 19
a. OnDataSuite - software provides LEA administrators and staff the ability to collect, analyze, and share TSDS/PEIMS academic performance data; enrollment as of October 2017: 46,543 x $.50 includes hosting and unlimited data. (Maximum $23,272)
b. Texas Student Data Systems (PEIMS) Support Cooperative - statewide system that modernizes and improves the quality of data collection, management and reporting in Texas education. ESC Region 19 will provide training to the LEA’s TSDS stewards on all modules necessary. Membership Fee is $1,000 for four (4) LEA attendees.

2. Agreement - Pharr-San Juan Alamo Independent School District INFO: **The purpose of the Agreement is to provide access to the AccEllerate software to Socorro ISD in the area of Data Services via the internet hosted using its own infrastructure and/or it may engage third party vendors to host or provide elements thereof; and also provide training, maintenance and support services. (Maximum $19,182 plus travel expenses)
3. Dual Credit Partnership Agreement - El Paso County Community College District (EPCC) INFO: **This Dual Credit Partnership Agreement is designed to allow high school students an opportunity to earn dual high school credit and College Credit. EPCC and SISD will cooperate in the provision of dual credit College courses for qualified students. Tuition and fees will be waived if Socorro ISD provides the instructor. If instructor is provided by EPCC, online, onsite or on campus, tuition fees will be waived provided that Socorro ISD pays a flat rate of $100 per student.
4. El Paso ISD Inter-Local Contract #15-056 - Frontline Education (ESPED) INFO: **The purpose is to continue the services with Frontline Education (ESPED) using the El Paso ISD Inter-Local Contract # 15-056 Web-based program for Federal, State, and Local compliance for students with disabilities, Americans with Disabilities Act and 504 Students and Students at Risk. (Maximum $113,112-General and Federal Funds)
5. Food Distribution Program - Department of Defense Fresh Deduction INFO: **Administration recommends consideration and approval of the continued participation with the Department of Defense (Defense, Finance and Accounting) in the Fresh Deduction Program for all Socorro ISD cafeterias. (No cost to the District)
6. Ground/Facilities Lease - Region 19 Head Start Program INFO: **The purpose is to continue the leasing of the property located at H.D. Hilley Elementary School located at 693 N. Rio Vista, Socorro, Texas 79927, Socorro Head Start Center (land) and Options High School located at 12380 Pine Springs Drive, El Paso, Texas 79928, Options Head Start Center (facilities). (No cost to the District)
7. Insurance Coverage (Property, General Liability, Automotive Fleet and Law Enforcement) INFO: **Administration will provide a recommendation for the Board’s review and approval to provide coverage in the areas of property, general liability, boiler, machinery, automobile and law enforcement. (Cost to be determined)
8. Interlocal Agreement(s) - El Paso Community College (EPCC) INFO: **The purpose of the interlocal agreements is for the continuation of operating and maintaining the early colleges (Socorro and Mission). EPCC and SISD will continue with the early college high school so that students will have the opportunity to earn a high school diploma and a two-year Associate's Degree upon graduation from the early college high school. (No cost to the District)
a. Mission Early College High School
b. Socorro Early College High School
9. Licensing Agreement - CHI Environmental School Program INFO: **Through the company’s CHI Environmental School Program, who is in collaboration with the Beauty School Industry to use and sell registered Company products, Socorro ISD will participate in the program to use and sell the products for the Cosmetology Program. (Maximum $42,000-CTE Funds)
10. Lease Agreement - DIR Co-op Contract #TSO-3763 Citrix Virtual Desktop & Support INFO: **For the lease of 6000 Licenses for Citrix Virtual Desktop and Support to include principal and interest through the DIR Contract TSO-3763. The Lease Agreement would be through Dell Financial Services for 4 (four) years. (Maximum $1,026,397)

11. Maintenance Agreement - Tyler Technologies INFO: **This ongoing maintenance agreement will be for the 2018-2019 fiscal year. The annual maintenance includes costs for Tyler SIS, Tyler Munis Finance System, OSDBA and unlimited client access maintenance charge. (Maximum $418,824)
12. Memorandum of Agreement - El Paso County Community College District (Roof Simulator) INFO: **The purpose of the agreement is to establish a partnership with EPCC that will support and implement various components of training to be provided by EPCC for the benefit of selected faculty and students of the SISD using funding provided under and accordance with terms and conditions of the grant from the National Science Foundation. (No cost to the District)
13. Miscellaneous Professional Services RFP #199-0308-E1841 - AMEC Foster Wheeler E&I, Inc. and Bath Engineering Corp. INFO: **AMEC Foster Wheeler Environment, Inc. is to provide Construction Material Testing and Bath Engineering Corp. to provide Commissioning Services during the pre/post construction of elementary #30. (Maximum $320,000-Bond and General Funds)
14. Participant Agreement - Grand Canyon University INFO: **The purpose of this agreement is to define the relationship between Grand Canyon University (GCU) and SISD as it relates to the Participants in Learning, Leading and Serving (PLLS) program. High school students graduating from a PLLS participant high school, who are fully admissible to GCU will receive a minimum institutional scholarship package of $4,000 per academic year. (No cost to the District)
15. Training Agreement - National Curriculum and Training Institute, Inc.-Crossroads® Certification INFO: **NCTI's Crossroads® Certification Training is a fast-paced, interactive course that teaches professionals how to effectively facilitate Real Colors® and the Crossroads® evidence--based curricula for adults and juveniles. Real Colors® is a workshop experience using a personality type test. The goal is to provide participants with the skills to understand human behavior, uncover motivators specific to each temperament and improve communication with others. Socorro ISD hereby agrees to host the Training and agrees to make all necessary arrangements to provide an appropriate space within the facility that shall be suitable to accommodate the participants and to execute the training. Socorro ISD will register participants and pay all training fees to NCTI for the maximum number permitted of 26 participants. (Maximum $15,625 plus travel expenses)
16. Utilization of the ESC Region 19 Allied States Cooperative Bid #14-7065 - Segovia's Distributing Inc. INFO: **For the acquisition of produce for school cafeterias for the 2018-2019 school year. (Maximum $900,000-CNS Federal Funds)
G. Consider approval of New Job Description - CTE Business Coordinator INFO: **Administration recommends consideration and approval of the item as presented.
H. Consider approval of IMA and TEKS Certification INFO: **Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that for each subject in the required curriculum students have access to the instructional materials that cover all of the Texas Essential Knowledge and Skills.
I. Consider approval of Proclamation 2018 Textbook Adoption Results for Special Topics in Social Studies INFO: **Instructional materials adopted under this proclamation are scheduled to be implemented beginning in the 2018-2019 school year. Proclamation 2018 focuses on Social

Studies Special Topics (High School).
J. Consider approval of 2018-2019 Staff Development Waiver INFO: **In accordance with new TEA regulations, on staff development days when students are in attendance part of the day, in order to receive full ADA funding, the district must submit an application for a Staff Development Waiver. The district’s intended use of waiver minutes is to receive full ADA funding for the four (4) early release dates identified on the 2018-19 Student Academic Calendar in compliance with TEA regulations.
A. Consider approval of 2018-2019 School District Budget INFO: **The Board of Trustees was provided with a copy of the proposed budget and reviewed that budget during a workshop held on Tuesday, June 5, 2018. This budget is in accordance with the Texas Education Agency’s legal requirement stated in section 2.6.2 of the Financial Accountability System Resource Guide, Update 14. Presenter: Tony Reza
B. Consider approval of Amended 2018-2019 and 2019-2020 Student Academic Calendars INFO: **Administration recommends consideration and approval of the item as presented. Presenter: Lucia Borrego
C. Consider approval of Community Eligibility Provision (CEP) for five (5) additional schools INFO: **The Community Eligibility Provision for the National School Lunch Program (NLSP) and School Breakfast Program (SBP) gives eligible local educational agencies (LEAs) and schools with high percentages of low-income children the option to offer free school meals to all children in those schools without collecting applications. Additional campuses to CEP Program: H.D. Hilley, Escontrias Early Childhood, Hueco, Vista Del Sol and KEYS Academy. Presenter: Tom Eyeington
D. Consider approval of Paid Meal Price Increase INFO: **Each year, Contracting Entity (CE’s) must evaluate their lunch pricing structure and determine if the cost and income from lunch meals are equitably distributed among free, reduced-price, and paid meals - Paid Lunch Equity (PLE). CEs that determine that their lunch pricing structure is not equitably distributed must take action to remedy the inequity. CNS is recommending a .10 cent increase to all paid meal prices. Presenter: Tom Eyeington
E. Consider approval of TASB Update 109 and Local Policy INFO: **Administration recommends consideration and approval of revisions to the following policies from TASB Update 109: CO, DF, DH, GBAA, GKA and GKE; and local policy DC and FDB as presented. Presenter: Marivel Macias
F. Consider approval of the 2018-2019 Board Meeting Calendar and Agenda Cycle INFO: **As in the past, the Board meeting calendar has been developed using the third (3rd) Tuesday of the month for the Regular Board meetings with the following exceptions: July 2018 – we are proposing the fourth (4th) Tuesday of the month due to Summer Break; November 2018 – we are proposing the second (2nd) Tuesday of the month due to Thanksgiving Break; January 2019 – we are proposing the fourth (4th) Tuesday of the month due to Winter Break; and March 2019 – we are proposing the fourth (4th) Tuesday of the month due to Spring Intersession. Presenter: Board President Cynthia Najera
G. Consider approval of Delegate and Alternate for the TASA/TASB Convention Delegate Assembly INFO: **Delegates and alternates in each region will meet with the TASB Director to discuss

the issues coming before the Assembly and to clarify Delegate assembly processes. Presenter: Board President Cynthia Najera
11. EXECUTIVE SESSION The meeting is to be closed for discussion with legal counsel regarding pending or threatened litigation in the matter of P. De Lara v. SISD and M. Melchor v. SISD; EEOC charge filed by J. Waddle; to discuss personnel and real estate matters; and to consider administrative recommendations for Assistant Principal positions at Americas High School and SSG Manuel R. Puentes Middle School under Texas Government Code Sections 551.071, 551.072 and 551.074.
A. Discussion and possible action regarding M. Melchor v. SISD Presenter: Steve Blanco
B. Discussion and possible action regarding EEOC charge filed by J. Waddle Presenter: Steve Blanco
C. Consider approval of administrative recommendations Presenter: Jose Espinoza, Ed.D.
1. Assistant Principal
a. Americas High School
b. SSG Manuel R. Puentes Middle School
If, during the course of the meeting, discussion of any items on the agenda is required to be held in a closed meeting, the Board shall conduct a closed meeting as to that item in accordance with Chapter 551, Subchapters D and E, Texas Government Code, the Texas Open Meetings Act.