Display screen equipment work station assessment

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Display screen equipment work station assessment

Transcript Of Display screen equipment work station assessment

Display screen equipment work station assessment

Name of user:

Checklist completed by:

Healthy Working Lives

Follow up action(s) completed on:

Assessment number:

Date:

Further action(s) required?

Yes

No

Risk factors

Yes No

1. Display screens
1.1 Are characters clear and readable?

1.2 Is the text size comfortable to read?
1.3 Is the image stable, i.e. free of flicker?

Things to consider
Make sure that the screen is clean and that cleaning materials are available. Check that text and background colours work well together.
Software settings may need adjusting to change text size.
Try using different screen colours to reduce flicker, e.g. darker background and lighter text. If problems persist, have the set up checked by the equipment supplier.

Action required

Talk to the Healthy Working Lives experts FREE on:
0800 019 2211 www.healthyworkinglives.com

Display screen equipment work station assessment

Risk factors 1.4 Is the screen
specification suitable for the intended use? 1.5 Is the brightness and/or contrast adjustable? 1.6 Does the screen swivel and tilt?
1.7 Is the screen free from glare and reflections?
1.8 Are adjustable window coverings provided and in an adequate condition?

Yes No

Things to consider

Action required

For example, intensive graphic work or work requiring fine attention to small details may require large display screens.

Separate adjustment controls are not essential provided the user can read the screen easily at all times.

Swivel and tilt need not be built in; you can add a swivel and tilt mechanism. However, you may need to replace the screen if: • swivel/tilt is absent or
unsatisfactory • work is intensive • the user has problems
getting the screen to a comfortable position.

A mirror placed in front of the screen will check where reflections are coming from. You might need to move the screen or desk and/or shield the screen from the source of reflections. Screens that use dark characters on a light background are less prone to glare and reflections.

Check that blinds work. Blinds with vertical slats can be more suitable than horizontal ones. If these measures do not work consider anti-glare filters as a last resort and seek specialist help.

Display screen equipment work station assessment

Risk factors
2. Keyboards
2.1 Is the keyboard separate from the screen?

Yes No

2.2 Does the keyboard tilt?

Things to consider
This is a requirement, unless the task makes it impracticable, e.g. where there is a need to use portable equipment. However, for use at a workstation consider the use of a docking station and external keyboard (and mouse).
Tilt need not be built in.

Action required

2.3 Is it possible for the user to find a comfortable keying position?
2.4 Does the user have good keyboard technique?
2.5 Are the characters on the keys easily readable?

Try pushing the display screen further back to create more room for the keyboard, hands and wrists. Some keyboard users may find a wrist-rest useful.
Training can be used to prevent: • hands bent up at wrist • hitting keys too hard • overstretching the fingers.
Keyboards should be kept clean, if despite this characters are not readable then replace keyboard. Use a keyboard with a matt finish to reduce glare and/or reflection.

Display screen equipment work station assessment

Risk factors

Yes No

3. Mouse, trackball, etc.

3.1 Is the device suitable for the task it is used for?

3.2 Is the device positioned close to the user?
3.3 Is there support for the device user’s wrist and forearm?
3.4 Does the device work smoothly at a speed that suits the user?
3.5 Can the user easily adjust software settings for speed and accuracy of pointer?

Things to consider

Action required

If the user is having problems, try a different device. The mouse and trackball are general purpose devices suitable for many tasks and available in a variety of shapes and sizes. For some people devices such as touch screens or pens may be better for some tasks.
Most devices are best placed as close as possible, e.g. right beside the keyboard. Training may be needed to: • prevent arm overreaching • tell users not to leave their
hand on the device when it is not being used • encourage a relaxed arm and straight wrist.
Support can be gained from, for example, the desk surface or arm of a chair. If not, a separate supporting device may help. The user should be able to find a comfortable working position with the device.
See if cleaning is required (e.g. of mouse ball and rollers). Check the work surface is suitable. A mouse mat may be needed.
Users may need training in how to adjust device settings.

Display screen equipment work station assessment

Risk factors

Yes No

4. Software

Is the software suitable for the task?

5. Furniture
5.1 Is the work surface large enough for all the necessary equipment, papers, etc?
5.2 Can the user comfortably reach all the equipment and papers they need to use (without over-reaching, twisting or stretching)?
5.3 Are surfaces free from glare and reflection?

Things to consider

Action required

Software should help the user carry out the task, minimise stress and be userfriendly. Check users have had appropriate training in using the software. Software should respond quickly and clearly to user input, with adequate feedback, such as clear help messages.

Create more room by moving printers, reference materials, etc. elsewhere. If necessary, consider providing new power and telecoms sockets, so equipment can be moved. There should be some scope for flexible arrangement.
Rearrange equipment, papers, etc. to bring frequently used things within easy reach. A document holder may be needed, positioned to minimise uncomfortable head and eye movements.
Consider mats or blotters to reduce reflections and glare.

Display screen equipment work station assessment

Risk factors

Yes No

5.4 Is the chair suitable? Is the chair stable? Does the chair have a working: • seat back height and tilt adjustment? • seat height adjustment? • swivel mechanism? • castors or glides?

5.5 Is the chair adjusted correctly?

5.6 Is the small of the back supported by the chair’s backrest?
5.7 Are forearms horizontal and eyes at roughly the same height as the top of the VDU?
5.8 Are feet flat on the floor, without too much pressure from the seat on the back of the legs?

Things to consider
The chair may need repairing or replacing if the user is uncomfortable, or cannot use the adjustment mechanisms.

Action required

The user should be able to carry out their work sitting comfortably. Consider training the user in how to adopt suitable postures while working. The arms of chairs can stop the user getting close enough to use the equipment comfortably. Move any obstructions from under the desk.
The user should have a straight back, supported by the chair, with relaxed shoulders.
Adjust the chair height to get the user’s arms in the right position, then adjust the VDU height, if necessary.
If not, a foot-rest may be needed.

Display screen equipment work station assessment

Risk factors 6. Environment 6.1 Is there enough
room to change position and vary movement?
6.2 Is the lighting suitable, i.e. not too bright or too dim to work comfortably?
6.3 Does the air feel comfortable?
6.4 Are levels of heat comfortable?
6.5 Are levels of noise comfortable?

Yes No

Things to consider

Action required

Space is needed to move, stretch and fidget. Consider reorganising the office layout and check for obstructions. Cables should be tidy and not present a trip or snag hazard.
Users should be able to control light levels. For example, by adjusting window blinds or light switches. Consider shading or repositioning light sources or providing local lighting, e.g. desk lamps (but make sure lights don’t cause glare by reflecting off walls or other surfaces).
VDUs and other equipment may dry the air. Circulate fresh air if possible. Plants may help. Consider a humidifier if discomfort is severe.
Can heating be better controlled? More ventilation or air-conditioning may be required if there is a lot of electronic equipment in the room. Or, can users be moved away from the heat source?
Consider moving sources of noise, e.g. printers, away from the user. If not, consider sound proofing.

Display screen equipment work station assessment

Risk factors
7. Other
7.1 How much time is spent using the display screen equipment?

Yes No

7.2 Does the user have any aches, pains or discomfort while using the display screen equipment.
7.3 Have they been informed of their entitlement to request an eye examination?
7.4 Are there regular changes in activity?

7.5 Does the user have any other problems relating to the work?

7.6 Can the user use the telephone comfortably?

Things to consider

Action required

Long spells of work without a change of activity will increase the risk. Adverse symptoms may develop even if the work environment and other conditions are good.
Any muscular pain or discomfort should be reported to either a GP or Occupational Health department.
A free eye examination. If necessary spectacles should be provided.

Recommend frequent short breaks rather than longer more infrequent breaks. Encourage fidgeting, change of focus and other activities away from the display screen equipment.
Psychosocial factors (poor control over the work, poor support from managers and colleagues, boredom, work overload and external problems, etc.) can be significant factors in the development of some musculoskeletal disorders.
Avoid cradling the telephone between the neck and shoulder. If using the phone for long periods use a headset.

Display screen equipment work station assessment

Risk factors

Yes No

8. Final questions to ask users

8.1 Ask if the checklist has covered all the problems they may have working with their VDU.

8.2 Ask if they have experienced any discomfort or other symptoms which they attribute to working with their VDU.
8.3 Ask if the user has been advised of their entitlement to eye and eyesight testing.
8.4 Ask if the user takes regular breaks working away from VDUs.
8.5 Ask if the user has received information, instruction and training in display screen equipment.

Things to consider

Action required

Remember the checklist only covers the workstation and work environment. Make sure that risks from other aspects of the work are identified and controlled, e.g. by giving users health and safety training and providing for breaks or changes of activity.
Refer to Occupational Health provider.

Advise policy. Encourage user to do so. Source appropriate training.

Display screen equipment work station assessment
Use this section to highlight any other issues or concerns

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