REQUEST FOR PROPOSALS for Child Abuse and Child Neglect

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REQUEST FOR PROPOSALS for Child Abuse and Child Neglect

Transcript Of REQUEST FOR PROPOSALS for Child Abuse and Child Neglect

REQUEST FOR PROPOSALS for
Child Abuse and Child Neglect Prevention Services
as issued by the Montgomery County Human Services Planning and Development Department
on behalf of the Ohio Children’s Trust Fund Western Ohio Regional Prevention Council
Originally issued January 2017
Reissued May 2017

TABLE OF CONTENTS
I. GENERAL INFORMATION PAGE
A. Introduction ..................................................................................................... 1 B. Protective Factors - Overview ......................................................................... 1 C. Protective Factors Survey ............................................................................... 2 D. RFP Key Points ............................................................................................... 3
Needs.............................................................................................................. 3 Strategies ........................................................................................................ 3 Evidence of Effectiveness ............................................................................... 4 E. Timeline........................................................................................................... 5 F. Closing Date.................................................................................................... 5 G. Service Selection ............................................................................................ 5 H. Results of the Proposal Review ...................................................................... 6 I. Requirements for Funded Projects.................................................................. 6 J. Proposers Conference .................................................................................... 7
II. PROPOSAL FORMAT
A. Overview ......................................................................................................... 8 B. Proposing Organization Information (Attachment B) ....................................... 8 C. Program Narrative
1. Summary of Program................................................................................. 9 2. Description of Need and Strategy .............................................................. 9 3. Program Description and Outcomes .......................................................... 9 4. Program Participation ................................................................................ 9 5. Evaluation ............................................................................................... 10 6. Accomplishments / Successes ................................................................ 10 D. Financial Plan 1. Budget Narrative ...................................................................................... 10 2. Budget (Attachment D) ............................................................................ 11 E. Logic Model (Attachment C).......................................................................... 11 F. Organizational Information ............................................................................ 12
Attachments Included in this Packet A. Proposal Checklist B. Proposing Organization Information template C. Logic Model and sample D. Program Budget template E. Allowable/Unallowable Expenditures F. Protective Factors Survey G. Proposal Scoring Tool

GENERAL INFORMATION
Introduction
The Ohio Legislature established the Ohio Children’s Trust Fund in 1984 to support efforts designed to prevent child abuse and neglect throughout the state. The mission of the Ohio Children's Trust Fund (OCTF) is to prevent child abuse and neglect through investing in strong communities, healthy families and safe children.
Governed by a board of 15 members, the Ohio Children’s Trust Fund is the State of Ohio’s only publicly funded child abuse prevention agency. The OCTF is dedicated to the prevention of child abuse and neglect through funding, supporting, educating and promoting child abuse prevention awareness and services within communities statewide. The OCTF supports prevention programs that recognize and build on existing strengths within families and communities to effectively intervene long before child abuse or neglect occur.
OCTF dollars may be used to fund only primary and secondary prevention programs as outlined in section 3109.13 of the Ohio Revised Code.
Primary prevention is defined as “activities and services provided to the public designed to prevent or reduce the prevalence of child abuse and child neglect before signs of abuse or neglect can be observed.”
Secondary prevention is defined as "activities and services that are provided to a specific population identified as having risk factors for child abuse and child neglect and are designed to intervene at the earliest warning signs of child abuse or child neglect, or whenever a child can be identified as being at risk of abuse or neglect."
Starting in State Fiscal Year (SFY) 2016, local trust fund prevention efforts are now led by eight regional prevention councils. The Western Ohio Regional Prevention Council consists of representatives from the following 13 counties that form the region: Allen, Auglaize, Champaign, Clark, Darke, Greene, Hardin, Logan, Mercer, Miami, Montgomery, Preble, and Shelby. The Western Ohio Regional Prevention Council is coordinated by the Montgomery County Human Services Planning and Development (HSPD) Department.
As required by OCTF, the Western Ohio Regional Prevention Council has completed a comprehensive regional needs assessment and developed a regional prevention plan that includes an outreach plan and logic model. The regional prevention plan identified needs to be addressed and strategies to be used in delivery of prevention services offered throughout the region for SFY 2018 through SFY 2021. There will be $587,971 for primary and secondary prevention services to be delivered throughout the 13-county region for SFY 2018. HSPD is responsible for managing this RFP process and will contract for primary and secondary prevention services on behalf of the regional council.

The Protective Factors

Overview – Research has demonstrated the five protective factors below reduce the incidence of child abuse and neglect (CAN) by providing parents with the tools and skills they need to parent effectively:

 Parental resilience  Social connections

 Knowledge of parenting and child development  Concrete support in times of need  Children’s social and emotional development

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Protective factors have been an integral part of services delivered with Ohio Children’s Trust Fund dollars for many years. Protective Factors are the strengths and resources that families can draw upon when they encounter stressful situations and challenges. Taking those characteristics and building on them is a proven way to strengthen the entire family thereby decreasing the likelihood of maltreatment. Each of the protective factors is vital, but most important is what they do together to create stability in families.
Parental Resilience: Parents who are emotionally resilient are able to bounce back during tough times and are more able to maintain a positive attitude, solve problems creatively, rise to challenges in their lives effectively and avoid situations that compromise their child’s healthy development and overall welfare.
Social Connections: Parenting programs offer the important opportunity for parents to get to know other parents and make new friendships. Parents, especially parents of young children, can feel isolated and have a greater need for support from others. Friends can be an important source for relief in times of parenting stress, advice and information on parenting issues, and back-up support.
Knowledge of Child Development: Understanding child development is an important part of good parenting. Having realistic expectations of what children can and cannot do at certain ages helps a parent avoid frustration and understand their child better.
Concrete Support In Times of Need: It can be difficult at times for parents to get the help and advice they need. When parents or caregivers experience problems with housing, finances, illness, unemployment, or conflict in relationships, it can deplete their energy and take away the focus from their child. In addition, parents face challenges when trying to navigate their way around the systems they need in order to get help. Getting assistance when it's needed helps a caregiver to be a better parent by making sure they can give their child what they need. Having the ability to give their child what he or she needs greatly reduces the stress and anxiety that can make a parent short-tempered and irritable with their child.
Social and Emotional Development in Children: As children grow, so do their emotions and ability to express themselves. And just like reading to children and playing with them can help their brains and bodies develop, there are many ways that parents can help their children learn to express and regulate their emotions. Social and emotional skills are the most important developmental skills that young children learn during their first years of life.
Protective Factors Survey – The FRIENDS National Resource Center for Community-Based Child Abuse Prevention spearheaded a project to develop a Protective Factors Survey (PFS) for its network of federally-funded Community Based Child Abuse Prevention (CBCAP) programs in 2004. The project was initiated to help programs better assess changes in family protective factors.
The Protective Factors Survey was created in collaboration with the University of Kansas Institute for Educational Research and Public Service. The instrument was developed with the advice and assistance of researchers, administrators, workers, and experts specializing in family support and maltreatment and psychological measurement. The survey has undergone three national field tests.
The Protective Factors Survey (PFS) is designed for use with parents/caregivers receiving child abuse and neglect prevention services. The instrument measures protective factors in five areas: family functioning and resiliency; social support; concrete support; nurturing and
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attachment; and knowledge of parenting & child development. The primary purpose of the Protective Factors Survey is to provide feedback to agencies for continuous improvement and evaluation purposes. The survey results are designed to provide the following information:
 A snapshot of the families you serve;  Changes in protective factors; and  Areas where workers can focus on increasing individual family protective factors.
For more information about the PFS, go to the Ohio Children’s Trust Fund website and click on “Protective Factors Survey” on the left side of the screen.
Ohio Children’s Trust Fund requires programs receiving funds to implement the Protective Factors Survey and report survey results.
 Programs providing a direct service to parents and/or primary caregivers are required to administer the full Protective Factors Survey. A copy of this survey is included as Attachment F.
 All programs, except those that are school‐based, are required to collect demographic information by having participants complete the first two pages of the Protective Factors Survey.
RFP Key Points
Please be sure to carefully read all RFP information. The following points are just some of the information necessary for completing a successful proposal.
A. Each service provider must adhere to the following Ohio Children’s Trust Fund requirements:
1. Deliver only primary or secondary child abuse and neglect prevention services. Tertiary prevention programs or services will not receive funding. This includes direct treatment or therapy programs for abused children. In addition, funds cannot be used in any instance where the program participants have an open or substantiated case of abuse and/or neglect with a public children services agency.
2. Focus services on strengthening at least two of the five protective factors described on page 2.
3. Services must be physically located in one or more of the counties in the Western Ohio region and provided to residents of those counties only: Allen, Auglaize, Champaign, Clark, Darke, Greene, Hardin, Logan, Mercer, Miami, Montgomery, Preble, and Shelby. The Regional Prevention Council is required to ensure a fair distribution of services throughout the region. Therefore, proposals for services to more than one county are highly desirable.
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B. Needs – One or more of the following needs related to the risks of child abuse and neglect, which were identified as being of primary importance in the region by the Regional Prevention Council, should be addressed by each proposal for funding:
 parents/caregivers experiencing behavioral health issues such as mental illness and/or substance abuse;
 intimate partner violence;  physical, cognitive, and social development of children; and/or  children experiencing emotional or behavioral problems.
These needs are described in detail in the Western Ohio Regional Needs Assessment Report which can be found on the Montgomery County Human Services Planning and Development website (http://www.mcohio.org/hspd); click on Funding and then on Ohio Children’s Trust Fund.
C. Strategies - Any program(s) proposed for implementation must fall into at least one of the following strategies selected by the Regional Prevention Council for preventing child abuse and neglect in the Western Ohio region:
 Parent education and support  Promotion of emotional and social competence in children
D. Evidence of Effectiveness - Any program proposed must be evidence based and have a direct relationship to primary or secondary prevention of child abuse and neglect. The source of evidence must also be provided. The following are recommended resources for identifying evidence-based programs:
- SAMHSA National Registry of Evidence-based Programs and Practices (NREPP) – rating must be Effective or Promising;
- California Evidence Based Clearinghouse for Child Welfare (CEBC) – rating must be Well-Supported, Supported, or Promising;
- OJJDP Model Programs Guide – rating must be Effective or Promising.
E. Services selected for funding through this proposal process will be awarded a contract with Montgomery County for service delivery. Contracts will be awarded for State Fiscal Year (SFY) 2018 − July 1, 2017 through June 30, 2018. There will be $587,971 for primary and secondary prevention services to be delivered throughout the 13-county region for SFY 2018. The option for contract renewal for 2019, 2020, and 2021 will be based on performance and availability of funds.
Please note: Contracts are for reimbursement of actual expenses incurred in the delivery of child abuse and neglect prevention services. Funds are not distributed as a grant or other allocation prior to services being delivered.
 Montgomery County Human Services Planning and Development Department
WILL ACCEPT PROPOSALS RECEIVED BEFORE 5:00 PM on Friday, June 23, 2017.
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Any proposal received after this deadline will not be considered.
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Timeline: Proposal Process and Reporting Requirements
May 9 - RFP reissued via e-mail and website May 15 - 18: Proposers’ Conferences (same presentation at each one)
 Monday, May 15, 2017, 10:30 a.m. at Shelby County Counseling Center, 1101 North Vandemark Road, Sidney, Ohio 45365
 Monday, May 15, 2017, 1:30 p.m. at Allen County Children Services, 123 West Spring St., Lima, Ohio 45801.
 Thursday, May 18, 2017, 9:30 a.m. at Montgomery County ADAMHS Board offices, 409 E. Monument Ave., Dayton, Ohio 45402; and
June 23: Proposals Due by 5 p.m. to the Montgomery County Human Services Planning and Development (HSPD) Department. July 5 - 10: Committee reviews proposals received by the deadline and forwards recommendations for funding to full Council. Week of July 10: Regional Prevention Council approves award recommendations. July 17 - 28: Contracts negotiated for selected services. August 8, 2017: Montgomery County Board of County Commissioners approves contracts. August 14, 2017: Services begin. August 14, 2017 - June 30, 2018: Monitoring conducted by Montgomery County HSPD.
Closing Date
 Montgomery County Human Services Planning and Development Department
WILL NOT ACCEPT ANY PROPOSAL RECEIVED AFTER 5:00 PM on Friday, June 23, 2017. 
 Any proposal received after this deadline will not be considered.  Electronic submissions are preferred. Completed proposals should be sent to:
[email protected] The time of receipt for proposals submitted electronically will be the electronic date and time stamp issued automatically upon receipt. (If you do not receive a confirmation e-mail within one business day of submitting your proposal, please contact Catherine Rauch at 937-224-1541.)  Faxed proposals will not be accepted.
Service Selection and Awards Process
 Only complete proposals will be considered. A complete proposal is defined as one that addresses each requirement as outlined within this information packet.
 Proposals will undergo an initial review by HSPD staff to ensure the proposal is complete and contains all required forms.
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 Proposals will be reviewed by a committee of the Regional Prevention Council. All proposals received will be reviewed and scored by the reviewers to determine funding awards. See Attachment G for the scoring rubric.
 The criteria by which proposals will be reviewed and assessed include the following and any other items identified in the RFP: - Description of services to be provided and clients to be served based on needs and strategies identified in this RFP. - Organizational capacity (financial and staff qualifications) to provide the proposed service and prevention strategy. - Previous experience and demonstrated expertise delivering the service utilizing the identified programmatic strategy. - The evaluation process including outcomes to be achieved. - Financial information is complete and accurate; costs are appropriate and reasonable.
 Applicants may be contacted by HSPD staff during the review period for clarification of items in their proposal.
 After the committee’s review, award recommendations will be sent to the Regional Prevention Council for consideration and approval.
 Final awards/contracts are subject to the availability of funds.
 HSPD will contract for prevention services on behalf of the Western Ohio Regional Prevention Council using Montgomery County contracting policies and procedures. (Organizations must complete a vendor application which can be found at http://vgov.mcohio.org/.)
 All submitted proposals are subject to open public records laws.
 HSPD reserves the right to negotiate the award amount, authorized budget items, and specific programmatic goals prior to issuing a contract for services.
Results of the Proposal Review
A list of the proposals selected for funding will be available on the Human Services Planning and Development Department’s website: http://www.mcohio.org/hspd.
Requirements for Funded Projects
 All programs and services must be designed specifically to prevent or reduce child abuse and neglect.
 Acknowledge Ohio Children’s Trust Fund as the funding source on printed material related to the funded program. In addition, HSPD will be implementing a regional outreach plan on behalf of the regional prevention council. Organizations awarded contracts through this process are required to collaborate with HSPD and other providers to maximize service delivery to residents of the Western Ohio region.
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 Be willing to partner with parent participants and clients in order to increase parent involvement and leadership within the program.
 Collect, maintain and report outcome and other evaluation data as well as demographic data as part of their services. This will include a customer satisfaction tool provided by the Montgomery County Human Services Planning and Development (HSPD) Department.
 Complete and submit required reports in a timely manner to HSPD and/or OCTF.  Maintain records of service delivery and financial expenditures for at least seven years
following the end of the state fiscal year. As requested, make available for inspection by OCTF staff, HSPD staff, or designees all records of the funded services.  Comply with applicable state and federal laws and regulations and meet applicable professional standards.  Be an Equal Opportunity Employer and provide assurance that no person will be denied services on the basis of race, sex, color, creed, national origin, age or disability. Facilities and services must be accessible to persons with disabilities.  Maintain confidentiality of all client information.
Proposers Conference All interested parties are encouraged to participate in the following conference during which information will be provided and questions answered regarding the Request for Proposals (RFP) process and format: May 15 - 18: Proposers’ Conferences (same presentation at each one)
 Monday, May 15, 2017, 10:30 a.m. at Shelby County Counseling Center, 1101 North Vandemark Road, Sidney, Ohio 45365
 Monday, May 15, 2017, 1:30 p.m. at Allen County Children Services, 123 West Spring St., Lima, Ohio 45801.
 Thursday, May 18, 2017, 9:30 a.m. at Montgomery County ADAMHS Board offices, 409 E. Monument Ave., Dayton, Ohio 45402; and
Free parking is available at each location.
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PROPOSAL ORGANIZATION AND FORMAT
Overview
Please limit the length of your narrative to 12 double-spaced pages using 12 point font. It is to your benefit to keep your proposal as brief and succinct as possible while explaining your program fully.
Submit your proposal in one or two PDF files with all materials in the following order: 1. Proposal Checklist (Attachment A) 2. Proposing Organization Information template (Attachment B) 3. Program Narrative 4. Logic Model (Attachment C) 5. Program Budget (Attachment D) 6. Copies of evaluation tools (except Protective Factors Survey) 7. Organizational Information (see page 12)
Number pages of your proposal from Attachment A through Attachment D. It is not necessary to number evaluation tools and organizational information.
Proposing Organization Information
To clearly identify your Agency / Organization, complete the Proposing Organization Information template (Attachment B):
 Name of Organization (include any DBAs or AKAs if they exist)  Address(es)  Agency Executive – name, phone, fax, e-mail address  Primary Contact Person – name, phone, fax, e-mail address (This is the person who will
be contacted first if there are questions about the proposal.)  Alternate Contact Person – name, phone, fax, e-mail address  Organizational type – i.e., Government entity, Not-for-Profit, For Profit, etc.  Incorporation status – i.e., Independently incorporated and date, Part of parent
organization, Unincorporated, etc.  Project Name and Proposed services – 2 or 3 sentence statement  Amount of funding requested for proposed services  Tax exempt status – i.e., own 501( c)(3) and date, or through others  Tax exempt reporting status – i.e., most recent IRS 990, most recent registration with the
Ohio Attorney General, date of most recent Statement of Continued Existence  Confirmation of Equal Opportunity Employment by providing date of most recent statement  Signature of authorized official(s)
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