CONVERTED PAPER PRODUCTS - European Commission

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CONVERTED PAPER PRODUCTS - European Commission

Transcript Of CONVERTED PAPER PRODUCTS - European Commission

Final Draft - Version 1.0 of 11/05/2017
USER'S MANUAL
for the application for the EU Ecolabel for the
CONVERTED PAPER PRODUCTS

CONVERTED PAPER PRODUCT USER'S MANUAL (Commission Decision 2014/256/EU)
Attention! This manual serves only as a guiding document. In any case the legal basis for being awarded the Ecolabel is ‘Regulation (EC) no. 66/2010 of 25 November 2009 on the EU Ecolabel’ and the ‘Commission Decision of 2 May 2014 establishing the ecological criteria for the award of the EU Ecolabel for converted paper products (2014/256/EU).

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List of Content:
GENERAL INFORMATION ....................................................................................................................................... 5
FOR WHICH PRODUCTS CAN APPLICATIONS BE MADE?.................................................................................................. 5 WHO CAN APPLY FOR THE ECOLABEL?......................................................................................................................... 9 WHAT DOES AN APPLICATION/CONTRACT COVER? ..................................................................................................... 10 CHOICE OF ANALYTICAL LABORATORY ...................................................................................................................... 10 COSTS ........................................................................................................................................................................ 12 THE APPLICATION PROCESS ........................................................................................................................................ 12
GENERAL ABOUT ECOLOGICAL CRITERIA ................................................................................................... 13
CRITERION 1 - SUBSTRATE .................................................................................................................................. 16 PART A – PAPER SUBSTRATE.................................................................................................................................. 16 PART B – BOARD SUBSTRATE ................................................................................................................................ 18 Criterion B1 - Emissions to water and air ............................................................................................................ 18 Criterion B2 - Energy use ..................................................................................................................................... 28 Criterion B3 –Excluded or limited substances and mixtures ................................................................................ 33 Criterion B4 - Waste management ........................................................................................................................ 38
CRITERION 2 – FIBRES: SUSTAINABLE FOREST MANAGEMENT ............................................................. 39
CRITERION 3 - EXCLUDED OR LIMITED SUBSTANCES AND MIXTURES ............................................... 44
a) Hazardous substances and mixtures ................................................................................................................. 44 b) Substances listed in accordance with article 59 of Regulation (EC) No 1907/2006 ........................................ 47 c) Biocides............................................................................................................................................................. 48 d) Washing agents ................................................................................................................................................. 48 e) Alkyl phenol ethoxylates – Halogenated solvents – Phthalates ........................................................................ 49 f) Printing inks, toners, inks, varnishes, foils and laminates................................................................................. 49 g) Metal components ............................................................................................................................................. 50
CRITERION 4 - RECYCLABILITY ........................................................................................................................ 51
CRITERION 5 - EMISSIONS .................................................................................................................................... 53
(a) Emissions to water........................................................................................................................................... 53 (b) Emissions to air ............................................................................................................................................... 54
CRITERION 6 - WASTE............................................................................................................................................ 57
(a) Waste management .......................................................................................................................................... 57 (b) Waste paper ..................................................................................................................................................... 57
CRITERION 7 - ENERGY USE ................................................................................................................................ 59
CRITERION 8 - TRAINING...................................................................................................................................... 59
CRITERION 9 - FITNESS FOR USE ....................................................................................................................... 60
CRITERION 10 - INFORMATION ON THE PRODUCT PAPER CARRIER BAGS ........................................ 60
CRITERION 11 - INFORMATION APPEARING ON THE EU ECOLABEL .................................................... 61

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CONVERTED PAPER PRODUCT USER'S MANUAL (Commission Decision 2014/256/EU)
LIST OF ANNEXES.................................................................................................................................................... 62 A) ANNEXES RELATED TO CRITERION 1. SUBSTRATE: ALL PARTS.................................................... 63 ANNEX 1 ...................................................................................................................................................................... 64
FORM 1: INFORMATION ON THE PAPER AND/OR BOARD SUBSTRATES USED FOR CONVERTED PAPER PRODUCTS ......... 64 ANNEX 2 ...................................................................................................................................................................... 65
EXAMPLES OF CALCULATIONS OF COD EMISSIONS.................................................................................................... 65 ANNEX 3 ...................................................................................................................................................................... 68
FORM 2: INFORMATION ON EMISSION DATA ............................................................................................................... 68 ANNEX 4 ...................................................................................................................................................................... 69
FORM 3: SELF-DECLARATION OF COMPLIANCE TO THE CRITERION B3 EXCLUDED OR LIMITED SUBSTANCES AND MIXTURES FROM CHEMICALS SUPPLIERS .................................................................................................................... 69 ANNEX 5 ...................................................................................................................................................................... 73 FORM 4: SELF-DECLARATION OF COMPLIANCE FROM THE PAPER/BOARD PRODUCERS................................................ 73 ANNEX 6 ...................................................................................................................................................................... 75 TYPES OF CERTIFICATES ............................................................................................................................................. 75 B) ANNEXES RELATED TO APPLICANT (CRITERIA 3 TO 11) .................................................................. 78 ANNEX 7 ...................................................................................................................................................................... 79 FORM 5: INFORMATION OF ALL CONSUMABLES USED FOR THE PRINTING, COATING AND FINISHING OF THE CONVERTED PAPER PRODUCTS.................................................................................................................................... 79 ANNEX 7 ...................................................................................................................................................................... 80 FORM 6: SELF-DECLARATION OF COMPLIANCE TO THE CRITERION 3 FROM THE CHEMICALS SUPPLIERS OF CONSUMMABLES USED FOR PRINTING, COATING AND FINISHING OF THE CONVERTED PAPER PRODUCT ...................... 80 ANNEX 8 ...................................................................................................................................................................... 83 FORM7: SELF-DECLARATION OF COMPLIANCE TO ...................................................................................................... 83 THE CRITERION 3 A) AND G) FROM SUPPLIERS OF NON-PAPER COMPONENT ................................................................ 83 ANNEX 9 ...................................................................................................................................................................... 85 FORM 8: SELF-DECLARATION OF COMPLIANCE TO...................................................................................................... 85 THE CRITERIA FROM THE APPLICANT .......................................................................................................................... 85 C) ANNEXES RELATED TO SUB-CONTRACTORS OF CONVERTING PROCESS.................................. 95 ANNEX 10 .................................................................................................................................................................... 96 FORM 9: SELF-DECLARATION OF COMPLIANCE TO...................................................................................................... 96 THE CRITERIA FROM THE SUB-CONTRACTORS OF CONVERTING PROCESS. ................................................................... 96

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GENERAL INFORMATION
The purpose of this User’s Manual is to describe the requirements in form of data and documentation that the applicant has to compile in order to apply for the EU Ecolabel for converted paper product. In addition, this manual describes the requirements for demonstrating continued compliance once the label has been granted.
The basis for the manual is Commission Decision of 2 May 2014 establishing the ecological criteria for the award of the EU Ecolabel to converted paper product (2014/256/EU).
Application forms for the European Union Ecolabel shall be provided at least in two copies (some Member States might ask for more copies) bearing original signatures. The application form will be provided by any of the Competent Bodies responsible for the European Union Ecolabel Scheme. For any information, please get in contact whit the Ecolabel Helpdesk ([email protected]).

FOR WHICH PRODUCTS CAN APPLICATIONS BE MADE? Certifiable products

The product group ‘converted paper products’ shall comprise the following products: (a) envelopes and paper carrier bags that consist of at least 90 % by weight of paper,
paperboard or paper-based substrates; (b) stationery paper products that consist of at least 70 % by weight of paper, paperboard
or paper based substrates, except for suspension files and folders with metal fastener subcategories.
In the case referred to in point (b), the plastic component cannot exceed 10 % except for ring binders, exercise books, notebooks, diaries, and lever arch files where the plastic weight cannot exceed 13 %. Furthermore, the metal weight cannot exceed 30 g per product except for suspension files, folders with metal fasteners and ring binders where it can be up to 50 g and except for lever arch files, where it can up to 120 g.

‘Converted paper product’ is a paper, paperboard or paper based substrates, either printed or unprinted, generally used to protect, handle or store items and/or notes, for which the converting process is an essential part of the production process, comprising three main categories of products:
- envelopes, - paper carrier bags and - stationery paper products.

‘Stationery paper products’ include folders, binders, notebooks, pads, notepads, exercise books, spiral-bound notebook, calendars with covers, diaries and loose-leafs.

‘writing paper products’ mean yarn-bound and/or glue-bound printed paper products with hard or soft covers and loose leaf papers intended to be written and/or drawn such as notebooks, exercise books, spiral-bound notebook, flipchart, albums, calendars with covers and diaries.

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‘Folders’ mean folding cases or covers for loose papers, such as suspension files, indices and dividers, document wallet, 3-flap folders, and square cut folders.
‘Binders’ are paper-based products consisting of a cover, usually made of board, with rings for holding loose papers together, such as ring binders and lever arch files.
‘Envelopes’ are generally intended to contain a flat object, such as a letter or card. The ones being closed on the short side are called “pockets”, the ones closed by a side-flap (on the long side) are called “envelopes”.
‘Paper carrier bags’ are paper-based products used for the handling/transportation of goods. Paper carrier bag can be offered or sold next to the pay-desk or sold alone as a product on its own. Paper carrier bags is designed to be open and to be filled either at the point of purchase or afterwards so that consumers understand the validity of the Eco-label for the paper carrier bag, and not for the goods added.
‘Converting process’ means a process whereby a material is processed into a converted paper product. This process can include:
- printing process, - coating process, - finishing process.
‘Printing process’ means a process whereby a printing material is processed into a printed paper product. Printing includes pre-press, press, and post-press operations.
‘Coating process’ means a process whereby varnishes, foils and laminates material is processed into a paper, paperboard, cardboard or board.
‘Finishing process’ means folding, stamping and cutting or assembling, using glue, binding, yarnbinding.
Converted paper products are mainly made of paper and/or paperboard and/or board, called the substrates. These substrates are then converted into converted paper products. The substrates refer to two sorts:
- ‘Board substrate’: means paperboard, cardboard or board, unprinted and not converted, with a basis weight higher than 400 g/m²;
- ‘Paper substrate’ means paper sheets or reels of not converted, unprinted blank paper and not converted boards up to basis weight of 400 g/m²;
Some converted paper products can include graphic and Kraft papers with a grammage lower than 400 g/m², such as:
 Envelopes  Paper bags  Paper components in filing products, mainly used for offset printing.
Filing products consist mainly of paperboard:  Kraft paperboard / tinted paperboard, containing virgin or recycled fibres, W 160-500 g/m²  White paperboard, W 90-410 g/m²  Grey board, W 1100-1300 g/m²  Drawing paper

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‘Non-paper components’ can be included in converted paper products. This means all the parts of a converted paper product that do not consist of paper, paperboard or paper based substrates. These non-paper components can be plastic or metal components and all other material used in converted paper products. As the majority of stationery products containing some non-paper component, especially, plastic and metal, a specific weight threshold has been defined for each of these. The following table summarises the limit thresholds of eligibility of stationery paper products:

Stationery products subcategories
Sorters and Part files Tree Flap Folders Filing boxes Dividers Paper Folders Pads Exercice books Diaries Lever arch Files Ring Binder Folders with metal fasteners Suspension files

Fibres threshold
> 70%
-

Metal threshold
< 30g
< 120g < 50g

Plastic threshold
< 10%
< 13% < 10%

A ‘final converted paper product’ consists of all fixed components (paper based or not) intended to be used by the end-consumer during the use phase (e.g. rulers, dividers, name tag, elastic, eyelet, pocket etc.). The final converted paper product can refer to one sale unit of product. All fixed components that are not intended to be removed and intended to be used by the endconsumer (e.g. labelling paper, back label for binder etc.) shall fulfil the requirements of the Annex to the Decision 2014/256/EU.
In the same way, the siliconed paper for the envelopes can be excluded from the final converted paper product due to the fact that the final recipient do not receive the siliconed paper and cannot disrupt the recycling process of the envelope.
The non-fixed removable covers intended to be used with annual diary and to be reusable after the diary is over for a new year diary, are not included in the final "converted paper products" only if the EU Ecolabel logo is not intended to be placed on them.
Non certifiable products

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The product group ‘converted paper product’ shall not include the following products: (a) Printed paper products included in the EU Ecolabel as established in Commission
Decision 2012/481/EU; (b) Packaging products (with the exception of paper carrier bags).
‘Packaging products’ means all products made of any materials of any nature to be used for the containment, protection, handling, delivery and presentation of goods, from raw materials to processed goods, from the producer to the user or the consumer.
Compiling documentation
The applicant must compile documentation for all relevant criteria for the product. For this purpose the User Manual contains pre-made forms of declarations stating the information needed for the application. Two different levels for declarations are often used: declarations from the applicant/producer and declarations from the supplier. In case where the supplier must provide information which he wants to be held confidential to the applicant it can be sent directly to the Competent Body, which is assigned to treat confidential information.
All relevant documentation has to be sent to the Competent Body together with the application. A copy of all material must be kept by the applicant.
Three main steps may be isolated in the manufacturing of the converted paper products: printing, coating and finishing processes.
In the following notes, the levels of data collection (registrations) are specified for each of the criterion and if they apply to the non-paper components, to the printing, coating and finishing processes of the paper components or to the final converted paper product. These specifications are given with the aim of being as product specific as possible, without causing unacceptable costs for the data collection.
All information on the ecolabelled product/products should refer to the requirements in the criteria document.
The applicant shall assemble a dossier containing all relevant data and manufacturers´ declarations related to the ecolabelled product. This dossier should be presented as a part of the application to verify compliance to the criteria.

The EU Ecolabel criteria for converted paper products comprise: - A site-specific part, related to management procedures, which remains valid until the end of the licensing period, unless changes which would impact on the EU Ecolabel criteria are introduced in the production process. - A product-specific part, which can change during the validity of the EU Ecolabel license. Examples of changes which may vary during the validity of the EU Ecolabel license are

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substrate paper, consumables used for printing, coating and finishing of the converted paper product or amount of waste paper produced.
This means that, in the case where an application covers a certain converted product, the data concerning the product-specific part included in the application dossier should clearly refer that the 'worst' reference case was considered by the converting company, in order to allow all subsequent orders, produced at the same site with the same production process, and involving a lower input of the same materials and consumables, to bear the EU Ecolabel, during the validity of the criteria.
When a 'worst' reference case application is submitted and approved, any changes regarding the product-specific part related criteria which may exceed the ‘worst’ case (e.g., substrate paper, consumables used for printing, coating and finishing of the converted paper product or amount of waste paper produced) shall immediately be reported to the respective Competent Body, in order to be approved.
WHO CAN APPLY FOR THE ECOLABEL?
Manufacturers, importers, services providers, traders and retailers, may submit applications for the Ecolabel. Traders and retailers may submit applications in respect of products placed on the trade market under their own brand names.
However, the documentation should always be provided by the converter responsible for the production of the converted paper product.
If the converted paper product is produced in a single Member State, the application shall be presented in this Member State.
If the converted paper product is produced in the same form in several Member States, the application may be presented in any of these Member States.
If the converted paper product is produced from outside the European Union, the application may be presented in any of the Member States in which the product is to be, or has been placed on the market.

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WHAT DOES AN APPLICATION/CONTRACT COVER?

An EU Ecolabel license for converted paper product can only be awarded to a specific converted paper product.
A 'converted paper product' can be identified in the application process by the trade name of the converted paper product. In case of special products created in a specific work order, a concrete list of standardized product or a generic group of product defined by ranks or intervals ( according to size, grammage etc) can be acceptable. For instance, for envelopes, the ranking may be different types of envelopes within the following ranges:
- size of envelopes, - type of closing system, - grammage of paper, - type of outside/inside printing coverage, - type of printing technology, - number of windows, - etc.

When presenting an application, the applicant must submit an identification or reference number of the reference product case in question. All consumables used for the production of the ecolabelled converted paper product, precise description of the substrate and declaration about complying with all criteria must be reported in the application. After the application has been processed by the Competent Body and if the result of the process is positive, a certificate is issued to the applicant referring to the company. A typical contract should specify reference features for the reference product case, and must be signed by the company and by the Competent Body.
A 'Check-List' is available in order to help compiling documentation for the application process and thereby ensure that all criteria are documenting when submitting an application.
CHOICE OF ANALYTICAL LABORATORY

In the criteria document, the "Assessment and verification requirements", paragraph 6 says: "Where possible, the testing should be performed by laboratories that meet the general requirements of EN ISO 17025 or equivalent".

There is a need for a common practice as on how this shall be interpreted. A decision hierarchy for acceptance of a laboratory is described in the following (in ranked priority):

(1) Laboratory tests shall be performed by laboratories that are accredited for the specified test method according to ISO 17025 or GLP, where possible. The Competent Bodies accept accredited laboratories in all Member States in the EU/EEA and in countries that have signed the mutual recognition agreement according to ILAC, the international accreditation organisation. If in the Member State where the applicant submits its dossier or where the company or the concerned production plant or service is based, one or more laboratories are accredited according to ISO 17025 or GLP, applicants shall use such a laboratory, either in that Member State or another.
(2) Laboratories with an accreditation for other tests than those required by the criteria can be accepted if they submit a declaration that the tests are done following the same quality

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